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Parent Information Sheet

I created this parent information sheet to help aid me in improving my parent contact. I have shared the form I created with the hopes that it will inspire you to create your own.

magnifying glass with text "parent information sheet"

Every year, I tell myself that I’m going to do a better job of staying in contact with parents.  And, every year, I seem to fail at accomplishing that goal.  You see, I have this fear of talking on the phone.  No, that’s not quite accurate.  I have no problem talking on the phone.  I have a fear, though, of calling people on the phone.  If I can text you, e-mail you, write you a letter, or send you smoke signals, I will do that before I pick up the phone.  Calling people is just scary.  

What if I accidentally dial the wrong number?  What if I call at an inconvenient time?  What if I call someone at work and they get in trouble with their boss?  When I’m faced with making a call, I will sometimes sit and think about all the things that could go wrong for minutes.  Minutes.  Finally, I type the number into my phone.  And, I sit there and stress some more.  Finally, I force myself to hit the call button because then there’s no turning back.

And, almost always, it all works out fine.  Then, I start to wonder why I was even so stressed in the first place.  Even when I’m calling about something that’s less than positive, parents always seem grateful that I’ve called.  I tell myself I won’t stress out so much the next time, but I still do.

This year, I’ve decided to do something about this.

Behold, the parent info sheet that I’ll be sending home with students with their syllabus.

screenshot of 2015-2016 parent information sheet

We have parent contact information available in our student information system, but I want different details than that provides me.

top of parent information sheet

The first part is all pretty normal stuff.  I want to know from parents what the BEST way to contact them is.  If they never check their e-mail address, it doesn’t do me any good to send them an e-mail.  Also, asking for the best time to call them helps calm some of my fears of inconveniencing them.

When would you like to be contacted? section of parent information sheet.

This next part is what I’m most excited about.  I want to know WHEN parents/guardians want me to contact them.  If I know that someone wants to be contacted, I should hopefully be less scared about actually making that contact.  Plus, I think it will be informative to see which circles a parent checks.

Then, I want to give parents/guardians a space to let me know anything else they feel is pertinent about their student.  Since students will be returning these, I am giving them the option to contact me via school phone or e-mail to discuss.  

The back of the information sheet has some other stuff I need to get out of the way: proof of reading the syllabus and permission slip for my grad school project.

course syllabus signature on parent information sheet.

I am SOOOOO ready to have this grad school project and my master’s degree done!  I’m currently scheduled to finish in March!

research project consent form.

I guess there is always the concern that students will fill this out instead of their parents.  But, I’m not sure there is anything I can do about that.  When I do call parents, I think it will be very clear if they have read the syllabus and understand my class policies.  If they are unaware of what is going on, we can discuss the possibility that their student forged their signature.  I really, really, really hope I don’t have to deal with this.

Free Download of Parent Information Sheet


Parent Information Sheet (PDF) (939 downloads )


Parent Info Sheet (Editable Publisher File ZIP) (904 downloads )

You’ll need to download the free font, ChunkFive Roman or substitute a font of your choosing in order to edit the Publisher file.

Interested in more classroom forms? .

Unknown

Thursday 7th of July 2016

I was thinking of making a Google form as well! I think a qr code at back to school night with a link to the form would be great too!

Sarah Carter (@mathequalslove)

Sunday 31st of July 2016

Sounds like a good idea!

anonymous

Tuesday 5th of July 2016

So I'm getting ready for the new school year and looking through your past blogs. I really like your parent contact form, but I don't want to have to sort through the papers to remember who wants what. I'm thinking of putting this into a google form and including the link in the syllabus for parents. The form should input it into an excel spreadsheet where you can easily look up what each student's parents prefer. It would also be a good place to have all contact info stored together. I'm hoping most of my parents will complete the online form, but I guess I'll send one home with students who don't have one completed. (If it is just a few, maybe I can just input their answers myself)

Sarah Carter (@mathequalslove)

Sunday 31st of July 2016

Sounds brilliant!

Unknown

Wednesday 26th of August 2015

I prefer other forms of communication than phone calls, and with 4 preps and almost 150 students I can't afford the time to make that many phone calls let alone keep track of when parents want me to call. They should call me and I will call them back if they have questions. I'm getting better at returning phone calls, but still. More power to you if you can keep this up.

Sarah Carter (@mathequalslove)

Tuesday 8th of September 2015

I prefer e-mails, but the majority of our parents don't have e-mail accounts. :(

Unknown

Wednesday 19th of August 2015

Thanks for sharing! I agree with the above posters that it would be a good idea to add positive events to the list as well. How about, "Student has been particularly proactive about seeking help outside of class?"

Sarah Carter (@mathequalslove)

Tuesday 8th of September 2015

Like it!

mahiker

Monday 17th of August 2015

I love your form! I will definitely share this with a woman I mentor.

I've got a good balance (I think) of calls and emails. I prefer email for all the reasons listed but also because it documents the conversation word for word (that being said I re-read emails a few times before I sent them). I contact parents via phone for urgent stuff (cut class, significant change in behavior or performance, etc).

We have to document all contact for our yearly evaluations so I have created an excel spreadsheet to do this. A bit of a pain to complete but it definitely opened my eyes to how much contact I made. (we are required to make a minimum of 10 individual contact with 10 different parents each month - so If I talk to "mrs smith" twice in September it only counts once - but if I talk to her in October that counts as a separate one). Ultimately I do on average about 20 or so per month but that is phone or email. And via our grading program (powerschool) I can send email blast out to all the parents in one class about upcoming stuff.

Sarah Carter (@mathequalslove)

Tuesday 8th of September 2015

Wow! My school doesn't have any program like this!

Comments are closed.